Best time of day to send email marketing campaign

   Reading time 9 minutes

 Understanding Email Marketing

 What is Email Marketing?

Email marketing is a digital marketing strategy that involves sending emails to prospects and customers. It’s a highly effective way to build relationships with leads, nurture them, and turn them into customers, converting one-time buyers into loyal, raving fans. But just like any other marketing strategy, it requires careful planning, strategic timing, and a solid understanding of your audience to truly deliver its potential.

 Why is Email Marketing Important?

Email marketing is a highly cost-effective way to get your message into the hands of your audience. It allows businesses to reach their customers in a place most people visit every day — their inbox. Unlike other marketing platforms, email allows you to keep in touch with your customers on an ongoing basis. It’s also an easy way to reach mobile customers and keep your business top of mind. According to Statista, there were 3.9 billion email users worldwide in 2019, a number that is expected to climb to 4.48 billion by 2024. That’s a lot of potential customers!

 Factors Affecting the Best Time to Send Emails

 

Audience’s Timezone

One of the first factors to consider when determining the best time to send your email marketing campaign is your audience’s timezone. If your subscribers are spread out across multiple timezones, this can become a bit tricky. Do you send it based on your timezone, or do you segment your list and send based on their timezone? The best practice would be to segment your list and send it out based on each recipient’s local timezone to ensure it arrives at an appropriate time.

 Audience’s Occupation

The occupation of your audience can also influence the best time to send emails. For instance, if your target audience includes office workers who generally check their emails during traditional business hours, sending your emails within this window might result in higher open rates. On the other hand, if you’re targeting students, they might be more likely to check their emails later in the day, in which case, sending your emails in the afternoon or evening might be more effective.

 Day of the Week

While the day of the week doesn’t seem like it would have a significant impact, it does. Some studies show mid-week days like Tuesday, Wednesday, and Thursday have higher email open rates compared to weekends when people tend to disconnect from their work email. However, it largely depends on your specific audience and their email-checking habits, which brings us back to the importance of knowing your audience well.

This is only a starting point and the first three chapters of the article. Each chapter will be further expanded upon in the full article to create a comprehensive, informative, and engaging piece on the best time of day to send an email marketing campaign. The subsequent chapters will delve deeper into the subject, analyzing various studies, discussing the impact of sending emails at different times, testing, tools, and other enhancement tips. The article will conclude with a summary and a FAQs section to address common queries related to the topic.

 Analyzing Various Studies on the Best Time to Send Emails

The perfect time to send an email has been a subject of various studies by different email marketing platforms. Here are three of those studies:

StudyBest Time to SendBest Day to SendKey Takeaway
Mailchimp Study10:00 AMThursdayMailchimp’s data suggests that mid-morning is an optimal time for sending emails. The week is in full swing by Thursday, making it the best day.
Hubspot Study11:00 AMTuesdayHubspot found that 11 AM is a peak time for people checking their emails. It’s also found Tuesday to be the best day for sending emails.
CoSchedule Study6:00 AMWednesdayAccording to CoSchedule, a lot of people start their day by checking emails, making 6 AM a good time for sending emails. Wednesday showed higher open rates in their data.

These studies provide valuable insights, but they should not be considered as hard rules. What works best for one audience might not work for another. Therefore, these findings should be used as starting points for your own testing and analysis to identify the optimal email sending times for your unique audience.

Balancing Frequency and Timing

 Understanding the Balance

There’s more to successful email marketing than just timing. Balancing the frequency of your emails is equally crucial. Overwhelm your audience with daily emails, and you risk increasing your unsubscribe rate. Send too infrequently, and they may forget about your business. The ideal frequency depends on your business and audience.

 Quality vs. Quantity

Remember, the key to successful email marketing is delivering value. Instead of focusing on sending as many emails as possible, focus on creating high-quality content that your subscribers will find valuable. If you’re providing great content, your subscribers will look forward to your emails, regardless of whether they receive them once a week or once a month.

 Testing Your Email Timing

 

A/B Testing

One of the most effective ways to determine the optimal time to send your emails is through A/B testing. This involves splitting your email list into two segments and sending the same email at two different times to see which performs better. The results can give you valuable insights into when your audience is most likely to engage with your emails.

 Analyzing Results

After running your tests, it’s important to analyze the results. Look for trends in open rates, click-through rates, and conversions. This information can help you understand not only when your audience is most likely to open your emails, but also when they’re most likely to take action.

 Email Marketing Tools to Aid Timing

Email marketing platforms can be a big help when it comes to finding the best time to send your emails. Tools like Mailchimp, SendinBlue, and ConvertKit come with features that analyze your audience’s behavior and suggest optimal sending times based on their engagement patterns.

 Other Tips to Enhance Email Marketing Effectiveness

Beyond timing and frequency, there are other strategies you can employ to make your email marketing campaigns more effective. Creating engaging content, personalizing and segmenting your emails, and incorporating strong calls-to-action (CTAs) can all contribute to better email performance.

 Conclusion

There’s no one-size-fits-all answer to the best time to send an email marketing campaign. The optimal time can vary depending on a variety of factors including your audience’s timezone, occupation, and even the day of the week. The key is to continually test and analyze the performance of your emails to understand your audience’s behavior and preferences. 

 FAQs

1. Q: What is the best day to send an email?

    A: Studies often cite Tuesday, Wednesday, and Thursday as the best days, but this can vary depending on your audience. It’s best to test different days to find what works best for your business.

2. Q: How often should I send marketing emails?

    A: This depends on your audience and the nature of your content. Some businesses find success with daily emails, while others do well with a weekly or bi-weekly schedule. 

3. Q: Should I send my emails in the morning or evening?

    A: Both times can work, depending on your audience. Some people check their emails first thing in the morning, while others do so in the evening. Test different times to find out what works best for your subscribers.

4. Q: How can I make sure my emails don’t end up in the spam folder?

    A: Make sure you’re following best practices for email deliverability. This includes personalizing your emails, avoiding spam trigger words, and regularly cleaning your email list.

5. Q: What is A/B testing in email marketing?

    A: A/B testing involves sending two versions of an email to see which one performs better. You can test various elements, including subject lines, content, layout, and send times.

Leave a Reply

Your email address will not be published. Required fields are marked *

four × one =